• Auto req ID 318BR
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Job Description

Reporting directly to the President, the Personal Assistant provides executive support in a one-on-one working relationship. He/she serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Personal Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. He/she must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Required qualifications

  • Bachelor's degree required
  • Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
  • Experience and interest in internal and external communications, partnership development, and fundraising
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Professional appearance

Experience

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert-level written and verbal communication skills
  • Demonstrated proactive approaches to problem solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • Completes a broad variety of administrative tasks for the President, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Arranges travel itineraries, ticket reservations, travel advances and ticket purchases as required, etc.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
  • Provides a bridge for smooth communication between the President's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Meets with individuals, special interest groups, and others on behalf of the Board of Trustees and Center Leadership. Arranges for high-level interaction with the Center’s senior executives and visiting VIPs.
  • Establishes and oversees the administrative guidelines and procedures of the Office of the President.
  • Creates and maintains a filing system of all confidential documents.
  • Keeps reference files up to date by adding new information and deleting obsolete ones.
  • Retrieves corporate documents, records, and reports as required by the Management or the Center Leadership.
  • Maintains office supplies as necessary.
  • Performs other clerical, administrative, or miscellaneous duties as requested by the Management or the Center Leadership.

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