• Auto req ID 293BR

Job Description

The Buyer will provide professional and technical assistance in preparing purchasing activities. This includes physical or virtual purchasing of goods, materials, and services to ensure that KAPSARC’s operational needs are met, while taking into consideration price, quality, delivery, and ensuring continuity of supply.

Required qualifications

  • Bachelor’s degree in business administration or related field (Preferred).
  • Previous work experience in a professional procurement/purchasing role within a mid-sized organization.
  • Significant experience in MS Office and standard industry procurement software and databases.
  • Good command of the Arabic language (spoken/written).
  • Good command of the English language (spoken/written).


  • Facilitate and promote effective communication with all levels of staff, customers/organizations, and suppliers.
  • Adhere to relevant professional procurement code of practice and ethics.
  • Strong commitment to client service and teamwork.
  • Perform expediting by printing open Purchase Order Reports, identify PO’s to follow up and communicate with supplier.
  • Finalize best possible purchasing terms with suppliers.
  • Solid understanding of purchasing management that includes but is not limited to:
    - Saudi Arabia contracting laws
    - Prequalification of suppliers/vendors
    - Bids development
    - Receiving and evaluating proposals/quotations
  • Willingness to learn SAP ERP and any other solution that is required to complete the job.
  • Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.
  • Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
  • Build, maintain and manage supplier relationships and keep good communications with them.
  • Compile data relating to supplier performance to enable evaluation.
  • Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance.
  • Implement the purchasing policies and procedures in coordination with the Director and Procurement and Contracts team.
  • Act as the buyer for KAPSARC on procurements that need to go physically to the market. The buyer will be responsible to go to the market for any procurements that cannot be obtained through regular process, or any procurement requested by a department head.
  • Review Purchase Requisition against completeness and accuracy and convert it into Request for Quotation and/or Purchase Order or contracts.
  • Prepare Request for Quotation, Request for Proposal, and/or Purchase Order as per applicable policies and procedures.
  • Prepare and execute Request for Proposals (RFP)/Contracts in line with current policies and procedures or as directed by the line manager.
  • Secure and analyze quotations; negotiate prices and terms with suppliers/vendors; and recommend suppliers with respect to cost, quality, and delivery competitiveness for assigned responsibilities.
  • Prepare quotations for materials, goods and services; evaluate quotations and select the supplier/vendor who presents the best quotation.
  • Prepare Purchase Orders/Contracts against approved Purchase Requisitions.
  • Facilitate and finalize end-to-end custom clearance activities by providing required information and necessary actions to ensure delivery of products/services.
  • Ensure compliance to the contracting policies and procedures of KAPSARC.
  • Adhere to relevant professional procurement code of practice and ethics.
  • Ensure that electronic and physical filing system is up to date for all procurements.
  • Prepare department monthly reports or any other required reports.
  • Must be willing to travel in case obtaining goods/services requires travel.
  • Other duties within the scope, spirit and purpose of the job, as needed by the department or requested by management.

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