Privacy Policy

Privacy Policy

King Abdullah Petroleum Studies and Research Center (“KAPSARC”) is committed to protecting your privacy in accordance with this Policy. This Privacy Policy applies to personally identifiable information KAPSARC collects through the KAPSARC website (the “Website”) and does not apply to information KAPSARC collects in any other manner. Your use of the Website is subject to this Privacy Policy and KAPSARC’s Terms of Use. Please read this Privacy Policy carefully to understand how KAPSARC treats information collected through the Website.

Date of Last Update

The Privacy Policy was last updated in January 2025.

What Personal Data is Collected?

In some areas of the Website, such as when you submit an application for employment, request information, or register for an event, KAPSARC may request that you provide personal information, including, as applicable, your name, address, email address, telephone number, credit card number, contact information, billing information, and any other information from which your unique identity is discernible. In other areas of the Website, KAPSARC collects or may collect demographic information that is not unique to you, such as your country of residence, age, level of education, gender, and other similar types of information. Sometimes KAPSARC collects or may collect a combination of these two types of information.
KAPSARC also gathers or may gather certain information about your use of the Website, such as what areas you visit and what services you access. In addition, there is information about your computer hardware and software that is or may be collected by KAPSARC. This information can include, without limitation, your IP address, browser type, domain names, access times, and referring website addresses.
In order to maintain your information in an efficient manner, KAPSARC retains the information it gathers about you to make your repeat visits to the Website more efficient, practical, and relevant.

How do we disclose your Personal Data?

KAPSARC does not disclose to third parties your personal information, combined personal and demographic information, or information about your use of the Website (such as the areas you visit or the services you access), except as set forth in the following subparagraphs.
KAPSARC may disclose such information to companies and individuals KAPSARC works with in carrying out its functions, including companies and individuals authorized to perform functions on its behalf. Examples may include hosting its web servers, analyzing data, providing marketing assistance, assisting with recruitment, collaborating with education and research, and providing customer service. These companies and individuals will have access to your personal information as necessary to perform their functions.
KAPSARC may disclose such information if legally required to do so, if requested by a governmental entity, or if it believes in good faith that such action is necessary to: (a) conform to legal requirements or comply with legal processes; (b) protect the rights or property of KAPSARC; (c) prevent a crime or protect national security; or (d) protect the personal safety of users or the public.
KAPSARC may also share aggregated anonymous information about visitors to the Website with its partners and other third parties so that they may understand the kinds of visitors that visit the KAPSARC site and how those visitors use the site.
In the event that KAPSARC contracts with a third party to provide some part of the information or service that you have requested, KAPSARC may provide your information to such third party, or such third party may collect information from you on KAPSARC’s behalf. KAPSARC uses reliable service providers who undertake to put in place appropriate security measures to ensure a reasonable level of protection. Such third parties will have access to personal information solely for the purposes of performing the services for which they have been engaged. KAPSARC does not guarantee the information security of any third-party service providers.

Updating Your Information

If you request to receive newsletters or other communications from KAPSARC but subsequently change your mind, you may opt out by clicking the “unsubscribe” link at the bottom of the e-news alert emails or by emailing the KAPSARC Digital team at: [info@kapsarc.org]. If you previously opted not to receive such communications, you may later opt in by re-subscribing to the e-news alert through the “Register for News Updates” registration form.

Security

KAPSARC maintains appropriate technical, physical, and organizational measures to protect personal information against unauthorized access, unlawful processing, accidental loss or damage, and unauthorized destruction. However, KAPSARC cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your personal information for improper purposes.

Links to Other Sites

The Website contains links to third-party websites that are provided for your convenience. KAPSARC does not endorse nor is it responsible for the privacy practices or content of such websites. We recommend that you review the privacy policies and terms of use that govern those websites when you visit them.

Children

The Website is not intended for minors, and KAPSARC does not knowingly collect personal information from minors.

Changes to this Privacy Policy

KAPSARC reserves the right to modify this Privacy Policy from time to time, and such modification shall be effective upon posting by KAPSARC on this Website. If KAPSARC makes any material changes to the manner in which your personal information will be used under this Privacy Policy, you will be notified of such changes and will be given the opportunity to object to such new or different use. Such modifications will be denoted by the “last updated” notice at the top of this page. Please check this Privacy Policy periodically for updates or changes. Your continued use of this Website following the posting of any changes constitutes acceptance of those changes.

Legal Basis for Collecting and Processing Your Personal Data

In accordance with the Personal Data Protection Law, the legal basis on which we rely in processing such data is:
Your explicit consent. You can withdraw your consent at any time without affecting processing operations carried out based on other legal bases. To this end, you can contact us through this email [info@kapsarc.org].

Your Rights Regarding Processing of Your Personal Data

Under Personal Data Protection Law, you have the following rights, which primarily depend on the purpose of personal data collection and processing:

• The Right to Be Informed: You are entitled to be informed about how we collect your personal data, the legal basis for collection and processing, how such data is processed, stored, destroyed, and to whom it will be disclosed. You can access all details through the Privacy Policy or contact us using the information below.
• The Right of Access to Your Personal Data: You are entitled to request access to your personal data by submitting the request through this email: [info@kapsarc.org].
• The Right to Request Access to Your Personal Data: You are entitled to request access to your personal data held by KAPSARC in a readable and clear format if technically feasible by submitting the request through this email: [info@kapsarc.org].
• The Right to Request Correction of Your Personal Data: You are entitled to request correction of your personal data that you believe is inaccurate, incorrect, or incomplete, by submitting the request through this email: [info@kapsarc.org]. Such data will be reviewed and updated within thirty (30) days. In addition, you will be notified through the same email address provided above.
• The Right to Request Destruction of Your Personal Data: You are entitled to request the destruction of your personal data at any time. Upon receiving your request, KAPSARC will securely delete your data within thirty (30) days.
• The Right to Withdraw Your Consent for Processing Your Personal Data: You are entitled to withdraw your consent for processing your personal data at any time unless there are legal bases that require otherwise. Unless otherwise stipulated by the law, you will not be required to pay any fees in return for exercising this right. In case of submitting a request for exercising this right, you will receive a response within thirty (30) days as of the request receiving date.

Contact Information

We welcome your comments concerning this Privacy Policy. If at any time you have questions about KAPSARC’s Privacy Policy, please contact the KAPSARC Digital team at [info@kapsarc.org].